Creating Reusable Text Blocks in Outlook The Quick Parts feature in Outlook provides building blocks, reusable pieces of content or other email message parts that are stored in galleries. You can access and reuse the building blocks at any time. You can also save building blocks and distribute them with templates so that other…
How to Filter Email with Search Folders in Outlook A Search Folder is a virtual folder that provides a view of all email items that match specific search criteria. For example, the Unread Mail Search Folder enables you to view all unread messages in one folder, even though the messages might be saved in…
Customizing your Outlook Quick Access Toolbar The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab on the ribbon that is currently displayed. In the following scenario, a Today button is added to the Quick Access toolbar which returns the Outlook calendar to the…
Adjusting the Reading Pane View in Outlook The Reading Pane contains the message and access to many different types of file attachments. You can customize how the Reading Pane works and appears, or you can turn it off. Instructions for Windows Instructions for Mac Have a question? Click here to Submit a Ticket
Adding an Outlook 2016 Icon to Desktop Adding an Outlook shortcut to your desktop can make it much easier to access your email. Instructions for Windows Click the Windows key, and then browse to the Office program for which you want to create a desktop shortcut. Right-click the program name or tile, and then…
Categorizing Items in Outlook Color categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category to a group of interrelated items—such as notes, contacts, appointments, and email messages—so that you can quickly track and organize them. You can also assign more than one color category to items.…
How to Share Contact Groups in Outlook You can send a contact group (“distribution list”) to others by including it in a message. The recipient can then save it in their Contacts folder. Instructions for Windows No Instructions for Mac Available Q: If I create a contact group, share it with a coworker and…
Turning Off Focused Inbox on Outlook By default, when you open your email on the web, you will see a Focused tab and an Other tab. This feature is designed to assist in organizing your e-mail. Instructions for turning off Focused Inbox Have a question? Click here to Submit a Ticket
Sharing Your Outlook Calendar with Others Outlook allows you to delegate calendar access to specific users in the system to streamline the scheduling of meetings. Instructions for Windows Instructions for Mac Instructions for Outlook on the Web Have a question? Click here to Submit a Ticket
How to Receive Email Delivery Notifications A delivery receipt confirms delivery of your email message to the recipient’s mailbox, but not that the recipient has seen it or read it. A read receipt confirms that your message was opened. Instructions for Windows Instructions for Mac Have a question? Click here to Submit a Ticket